REG 05.50.01 - EHRA Employee Appointment Regulation

Authority:

Vice Chancellor for Finance and Administration

Responsible Office:

Assistant Vice Chancellor for Human Resources

Date Established:

08-21-2013

Last Revised:

05-01-2019

1. REGULATORY STATEMENT

1.1 Academic-year appointments are either nine (9) or ten (10)-month employment periods. Contract dates for nine (9)-month employees shall be established by the Office of Academic Affairs and approved annually by the Provost and Vice Chancellor for Academic Affairs. Contract dates for nine (9)-month employees typically begin seven (7) to ten (10) calendar days prior to the first day of classes in the fall semester, and end two (2) – three (3) calendar days in the spring semester following commencement. Contract dates for ten (10)-month employees are August 1 to May 31 of the academic year. Contract dates will be specified in the contractual documents issued to the employee annually.

1.2 Calendar-year appointments are twelve (12)-month employment periods. Initial appointments may begin at any time but typically follow the fiscal year period of July 1 through June 30.

1.3 EHRA salaries for all appointments are payable in twelve (12) monthly installments. Employees on nine (9)-month academic appointments, July and August pay include prepayment for the upcoming academic year; May and June pay include post-payment for the preceding academic year. For initial academic-year appointments pay installments begin in August (2/12th of salary) and end in June (12/12th), unless otherwise specified by the Payroll Office, in consultation with the Office of Academic Affairs. Employees on ten (10)-month academic appointments, July pay will be a prepayment and June pay will be a post-payment. Faculty, whose employment with the university ends prior to the completion of the fall semester, will owe the university for a proportionate amount of the prepayment.