Employment Process

Listing & Hiring

All university vacant positions are posted on the Online Employment System.

The recruitment and hiring process for all positions is the responsibility of the departmental hiring official or designated search committee which includes the receipt of applications, application screening/interviewing, scheduling and selection process.

The Department of Human Resources administers the recruitment and selection of applicants for staff vacancies that are Subject to the State Human Resources Act (SHRA), EPS Non-Faculty (Exempt from the State Human Resources Act) and EPS Faculty positions.

Closing Date

The closing date is indicated on each SHRA position announcement. EPS Non-Faculty and Faculty positions may be opened until filled and may specify a date that the application review will begin.  Applications must be submitted online and received by midnight on the closing date for the specific position indicated.

Hiring decisions are typically made within four weeks after the closing date indicated on the Position Announcement for SHRA Positions. If an applicant is selected for an interview, he/she will be contacted by the department personally to schedule an appointment with the search committee. Applicants may login to the Online Employment System to view the application status for the position.

EPS Non-Faculty and Faculty positions typically have a longer timeline which can vary from a few weeks to a few months. Applications are received by the designated search committee and reviewed. The most qualified candidates are contacted for Web-Ex/Zoom interviews first and the pool is narrowed to two or three finalists. At that point, the finalists are invited to campus.

The Online Employment System includes a request for references. Applicants are encouraged to provide at least three professional references.

Search committees are encouraged to complete no less than three reference checks on a selected applicant prior to making a recommendation for hire. Under North Carolina General Statute 126, pre-employment references solicited by the University are confidential and may not be released to the applicant, employee or public.  Search committees should see the Reference Check Form.

Employability

The State employs only U.S. Citizens or Foreign Nationals who can provide proof of identity and work authorization on the first day of employment. If employed, you must provide proof of your identity and eligibility for employment by your first working day.

Males subject to Military selective service registration must certify compliance to be eligible for state employment (G.S. 143B-421.1).

Credentials

Educational credentials will be verified within 90 days of a candidate's employment and prior to granting permanent status. Employees or appointees who completed their education outside the U.S. or its territories must have their highest post-secondary degree evaluated and verified as equivalent to a U.S. Bachelor’s, Master’s, or Doctoral degree from a regionally accredited institution.

UNCP uses equivalencies, if appropriate for a job, in determining if a potential applicant meets the minimum education and experience qualifications.

Jobs which allow for equivalencies will include the statement “or an equivalent combination of education and experience” in the minimum qualifications.

For example, if a position requires a Bachelor's degree with two years of experience, the following applicants could potentially meet the minimum education and experience requirements of the position:

• Master's degree and no experience in the field
• Bachelor's degree and two years' experience in the same field
• Associates degree and four years' experience in the same field
• Six years of experience in the same field

Even though an individual may meet the minimum qualifications, the hiring official may prefer additional education, experience, etc. and in many cases the most qualified applicants and successful applicants have education and experience above and beyond the minimum requirements.

In evaluating equivalencies, the following general guidelines apply:

• Doctoral degree = Master's degree + 3 years
• ABD (all but dissertation) = Master's degree + 2 years
• JD (Juris Doctorate) = Master's + 1 year
• Master's degree = Bachelor's degree + 2 years of experience in the same field
• Bachelor's degree = Associates degree + 2 years of experience in the same field
• Associates degree = 2 years of experience in the same field
• Vocational /Technical/Trade Schools 12 months = 1 year

When someone moves from one state agency to another or changes divisions or departments within an agency without a break in service, it is considered a transfer. Transfers may involve a promotion, reassignment, demotion or lateral move. A candidate's personnel file, leave credits and retirement account transfer with them.

Human Resources Policies can be located on the University Governance page and under Personnel.

A time-limited appointment is an appointment that has a limited term. 

Time-limited or temporary appointments are for a limited term, normally not to exceed three to six months, to a permanent or temporary position. Upon request, the Office of State Human Resources shall approve a longer period of time; but in no case shall the temporary employment period exceed eleven consecutive months.

Employees in time-limited positions are not eligible for severance pay or re-employment priority upon separation or expiration of appointment.

UNC Pembroke is an affirmative action and equal opportunity employer, ensuring fair hiring and advancement regardless of race, gender, age, disability, veteran status, or sexual orientation.

Contractors and subcontractors shall abide by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.

The minimum employment age is eighteen years. Law enforcement officers must be at least twenty-one years of age. There is no maximum age for employment.

UNC Pembroke invites qualified veterans and individuals with disabilities to apply. Veteran candidates should attach a copy of their DD-214 with all but the last four digits of the social security number redacted with their application packet as an additional document in the Online Employment System.

Veteran and disability information is confidential and will not be shared outside of the Office of Human Resources.