Room Change
UNC Pembroke Housing & Residence Life understands that a student's living environment plays a big role in their college experience. While we aim to match students with compatible roommates and preferred housing assignments, we also recognize that adjustments may be needed.
Room changes and consolidations are structured processes that ensure fairness, efficiency, and the safety of our residential communities.
Room Change
Please note: Space is very limited, and changes are offered on a first-come, first-served basis, subject to availability.
How to participate:
- Schedule an appointment with the Housing Coordinator via the link in the room change period announcement email sent after the first week of the semester (appointments are required — no walk-ins will be accepted).
-
Attend your appointment
at the Housing & Residence Life Office, located in
Chavis Student Center, Suite 210.
There, you'll complete a Room Change Request Form.
- If no spaces are available at your appointment time, we will do our best to notify you in advance.
- If approved, you'll be given a specific time frame to move into your new space.
- Return your old room key to the appropriate building staff within 48 hours (two business days) of approval. Failure to return your key will result in a $65 lock replacement fee.
Note: Residents are NOT permitted to move without official approval. Unauthorized room changes — whether during the room change period or at any other time — are not allowed.
Only during the room change period are room changes permitted without question. After the room change period, residents must meet with their respective Residence Life Coordinator and participate in the roommate mediation process to be considered for a room change.
After Room Change: Room Consolidation
Once the room change period concludes, Housing & Residence Life will begin the room consolidation process. This helps us make the best use of available space across campus and accommodate students who are still seeking room changes. The university reserves the right to consolidate rooms to ensure full capacity when vacancies arise and may move students to another room if consolidation becomes necessary. Requests to honor specific roommate, room, or hall assignments are not guaranteed. Residents whose roommates did not enroll for the semester must adhere to the consolidation policy.
If you are in a room with a vacant bed, please be aware:
- You may be assigned a new roommate at any time.
- Your room must remain move-in ready at all times.
- That means the second bed, desk, dresser and closet space must be clear and available for immediate use.
- Failure to keep the room move-in ready can result in cleaning or relocation charges.
To assist students with understanding the department's consolidation policy, Housing and Residence Life has established the following procedure:
- For many students, having a roommate enhances their residential experience. If you need assistance in identifying a compatible roommate, please contact your Residence Life Coordinator or Assistant Residence Life Coordinator.
- Students who do not choose the single-room option should understand that the University reserves the right to consolidate rooms to reach full capacity. A student who chooses this option may have to move to another room and/or must keep their room in “move-in ready” condition so a new roommate can be assigned. Students who choose this option may not change the agreement later during the semester.
- Students who do not secure a roommate may accept the room as a single and agree to pay the single-room fee. The student should understand that the single room is for the current semester and is not guaranteed for the next semester. A form to obtain the room as a single may be obtained from the Housing Office in the Student Center.
All room changes must be completed within three (3) calendar days after notification to consolidate unless otherwise instructed by UNCP Housing & Residence Life.